Board of County Commissioners

Gadsden County, Florida

Regular Public Meeting

October 4, 2016

6:00 p.m.

Present:               Brenda A. Holt, Chair, District 4

                                Eric Hinson, Vice Chair, District 1-arrived late

                                Dr. Anthony “Dr. V” Viegbesie, District 2

                                Gene Morgan, District 3

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE   Chair Holt called the meeting to order at 6:00, asked everyone to stand for a moment of silence, led in Pledge of Allegiance.  Silent roll call taken.
AMENDMENTS AND APPROVAL OF AGENDA  Pull Item 11 Morgan/V 4-0
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Recognition of Mr. Nate Brown  Shawn Mitchell appeared before the Board to accept the award on behalf of Nate Brown, who was running late. Commissioner Hinson arrived at this juncture of the meeting.
2.	Recognition of Gadsden County Public Works Participation and Support in the Get Going Gadsden Healthiest Weight Initiative  Dr. Adrian Cooksey appeared before the Board to recognize the Gadsden County Public Works for their participation in the Get Going Gadsden and present them with a trophy. 19 teams involved. Commissioner Hinson thanked the Health Department for their effort and the Public Works for their weight loss.
3.	Open Enrollment for Affordable Care Act Insurance Plans  Tomica Smith, Florida CHAIN, appeared before the Board and spoke about the open enrollment for the Affordable Healthcare Act Insurance plans.  She said the open enrollment will start on November 1 Commissioner Morgan asked her if they discuss prescription drug coverage as well-yes and she explained. Commissioner Hinson asked if there were any handouts.
CLERK OF COURTS  No report
CONSENT Morgan/V 5-0
4.	Approval of Minutes a. August 2, 2016-Regular Meeting
5.	Ratification to Pay County Bills
6.	Central Receiving System Grant Application Support Letter for the Apalachee Center
ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS
	Graves Williams, 1960 Solomon Dairy Road, Quincy, FL  Robert Presnell
PUBLIC HEARINGS
GENERAL BUSINESS
7.	Approval of Resolution 2016-022-Traffic Maintenance Agreement Attachment with the State of Florida Department of Transportation  Mr. Presnell introduced the above item. Morgan option 1/V 5-0
8.	Approval of Engineering Consulting Services for Gadsden County  Mr. Presnell introduced the above item.  Staff recommended 2 already under contract. Morgan option 1/Taylor  Holt had question- asked about Spectra that applied-had applied several times Hinson asked about Concord-6-8 months ago Board approved light there- V said in looking at metrics, Chair called for vote 5-0
9.	Approval of Signatures for Special Assessment Liens-SHIP  Mr. Presnell introduced V option 1/Hinson  5-0
10.	Approval of Signatures for Special Assessments Liens and Rehabilitative Contract-SHIP  Mr. Presnell introduced V/Morgan  5-0
11.	Approval of the Renewal of the Contract with Con-Techs Health & Safety to Provide Drug and Alcohol Screening Services and Training Services Pulled
12.	Approval of Agreement with Gadsden County Chamber of Commerce Small Business Service Center  Mr. Presnell introduced David Gardner appeared before the Board to give a report – several businesses that will be opening around the Square, in Havana and Chattahoochee V asked during the course of this fiscal year, still need clarification on who contractor is that they are signing with – Chamber of Commerce or GCDC-who is person Small Business is accountable to-David said contract not specific to person-contract is with Small Business Service Center-V said if memory served him right, Rob Nixon received a check from 2 contracts-1 with Chamber – 1 with GCDC Hinson thanked them for their hard work and dedication to the citizens both in his district and the county.  Had a pastor that was able to start a daycare and the Chamber did the work even though someone else received the credit. Morgan said this item was concerning the contract between County and organizations and not individuals.  5-0
13.	Economic Development Professional Services Contract  Mr. Presnell introduced v option 1/Morgan 5-0
14.	Approval of Mosquito Control Agreement with the Department of Agriculture and Consumer Services (DACS)  Mr. Presnell introduced V/M  Hinson asked if another driver been added-yes-utilizing PW 5-0  Took a break to address speaker forms that were turned in late. Mr. Wilcox, 1380 Hutchinson Ferry Road, appeared before the Board regarding disabled youth and concerning issues in the community V asked the name of the entity and later on will ask for a creation of a position for health and director for creation of services needed for the citizens.  He said he was a school instructor and worked with them on a day-to-day basis  Charles Roberts, Jr., 605 East Betlinet Drive-recently retired-asked why no dedicated staff other than deputies outside of what at Sheriff’s office and if go to site, documents and equipment out of date and knows this from 2 days of research.  Holt explained BOCC was over EM-right now managed by SO-can’t take action on things that come up like this-needs to be agendaed.
15.	County Administrator’s Contract Hinson said he was one to ask to bring back and asked if any issues-if changes-David said no changes except date He personally think could go ahead with option 1 V said he was one that suggested it be extended for 1 year but concern has have not received succession plan showing timeline with end of this particular date in 2017 to show smooth transition and unless have that will be kicking can in 2017.  Mr. Lawson no longer with County, now have Administrator, doing good job, but someone needs to come in when he leaves.  Doesn’t matter how long extended, 1 year better than 6 months. How do we go from end of his service to new administrator.  Presnell said sent info to them today and lays out exactly what V has been talking about since day 1.  Vince no longer President and lady has taken over and they are willing to help for $5,000. Holt said when discussed this 2 years ago, she suggested they contact Assn of Counties and they look at whole state Hinson said not sure Gadsden Cty goes by kinship, friendship, bedship-not fair for Gadsden County to apply Morgan said the email was what they had before them from Mr. Long months ago.  Majority of this Board put them in the position they are in today.  Graves Williams, 1960 Solomon Dairy Road, Quincy, FL appeared before the Board and said in listening to their comments they are on spot with how he feels.  You can’t hire someone off the street and them do a good job.  Need a plan in place.  Don’t want to hire someone  Has received called  George Hackney, 1020 Dogwood Drive, Quincy appeared before the Board-had applicants that met criteria for medical marijuana-had to have building done in 75 days-called Robert Presnell-and they were first ones in state to be dispensing and was because of Robert.  Agreed with everything Graves said and wanted to reemphasize the help received from Robert when he worked at Water Management and he helped to show him the way.   Graves said they needed to support the old-line businesses that have been here forever and need to support them and keep them. V said email just received regarding moved to adopt option 1/Hinson Morgan had questions-can hire an assistant, he can apply if qualified for position, have heard from prior discussion-why not offer him opportunity to serve until drop ends. Hinson asked if took more than 6 months to find manager-no-no matter what happens Holt called vote 5-0
16.	Review and Approval of the 2017 Legislative Priorities  Mr. Presnell introduced the above item Taylor stepped out at this juncture of the meeting. V said he had taken time in looking over priorities and actually an improvement to one had-getting better- Morgan stepped out at this juncture Taylor returned V option 1/Hinson 4-0
17.	Commission Appointment/Reappointment to Inmate Commissary and Welfare Funds Committee  Presnell introduced above V appoint Gene Morgan/Holt 4-0
18.	Appointment to the Quincy-Gadsden Airport Authority (QGAA) Hinson/V 5-0
19.	Approval of Translator/Interpreter Contract for the Probation Department  Mr. Presnell introduced above item V option 1/Morgan 5-0
COUNTY ADMINISTRATOR
20.	Update on Various Board Requests  Mr. Presnell Concord traffic light bid-received 2 bids and on next agenda- came in under budget Justin Ford appeared before the Board will be on agenda in 2 weeks-nothing out of ordinary with equipment and thing 45 days to complete Justin said that project has been his project Hinson asked if takes 9 months to put up light-Justin said was asked in April, got bogged down Hinson said not politics-too many people been involved in accidents there.  Asked if takes that long-Justin said there was a due process-could have been done faster but was trying to save money Hinson said shouldn’t take 2 more months-budgeted $112,000 Justin said that project was his project, standard process with any process, awarded, contract documents issued next day, sent back to county, when have everything To expedite process, can notify low bidder and they at their own risk, they can start Holt asked to pull minutes from date of request and do a timeline. Justin said was willing to do a community meeting-nothing to hide. Taylor said she heard what he said and asked Justin if any kind of apparatus that could go there in the meantime-yes but people not obeying current light there, they are speeding, not coming to a stop. Justin said was a dangerous intersection Hinson said with red side-one that means slow down, Sidewalk contract-got with engineer, will be in paper Thursday for Havana Heights-bid will be open 2 weeks from Thursday Justin said County done excellent job with paving project V said had citizen that called before meeting regarding construction code violation at church & county response to complaint made had been slow-he requested that he see that issue resolved expeditiously   Presnell said familiar with it-wheelchair ramp installed at church-inspected and was found non-compliant and had been corrected.  Clyde said some things that still need to be rectified, being worked on.  V Presnell said handed out and had discussed a minority small business program and attorney can tell how to be addressed Holt said no requirements in contracting policy and need to have something in place. David said it he and Robert had discussed-due to Equal Protection constitutional concerns-need to have study finding that this was needed to redress an issue-first step in process. Holt wants it agendaed
COUNTY ATTORNEY
21.	Update on Various Legal Issues  Nothing can answer questions
DISCUSSION ITEMS BY COMMISSIONERS
22.	Report and Discussion of Public Issues
	Commissioner Gene Morgan, District 3  wanted to bring to board and Administrator can address-communication with firefighters – need of repeater  and critically important  Presnell said had meeting this morning with Motorola and ?-after talking with EMS and Fire Services also problem with EMS- estimate being worked on and after talking with them, may want to replace repeater at jail-price not bad for what gaining Thought was resolved-someone mentioned at Mt. Pleasant Fire Station problem with getting trucks in and out because of pavement Holt asked if could get volunteers to do inventory of equipment, age of, if need to replace Robinson appeared before the board again and said this fits into what he spoke of earlier  He said Motorola could grant them one, had worked with them before, can grant smaller one to triangulate so will work
	Commissioner Sherrie Taylor, District 5  Taylor said 2 issues wanted to bring up Morgan left meeting and had conversation and was impressed-worthwhile looking into and bring back to board – some areas need to improve on – strongly in support in moving forward and improving areas Said must have missed part of budget workshop, received phone call about shuttle funding being pulled – asked if closed point in continuing shuttle or is because City of Quincy not investing Holt said when issue came up, they were funding inside City of Quincy, bottom line was vote was 4-0 Presnell said met with City Manager and will be placed on their agenda Taylor said one for $50,000 was in Quincy Shawn Mitchell appeared before Board-$44,000 was what budgeted for record-have 3 routes for fixed route service-people coming from Midway come to town through Shuttle  App in place dilemma if buy buses, will receive funding down road Hinson apologized because did not have clarity-should give everyone chance to be part – chair of transportation disadvantaged board-can brag Hinson suggested they fund position-put on agenda for next meeting and for Presnell Taylor thanked Hinson for lending his support.
	Commissioner Anthony “Dr. V” Viegbesie, District 2  V said Alfonso Figgers contacted him to make a request for Shaw Quarters Day-asked if BOCC every made contributions-Presnell said restricted-had to be benefit whole county benefit from. Asked to include in next agenda in establishment of position for creation of health and director to deal with health disparities in county
	Commissioner Eric Hinson, Vice Chair, District 1  Hinson heard from pastors county makes no contribution to health V said one reason in creating this position Hinson said had lot of houses burning down, one in Hampton Heights, another situation in Havana house burnt to ground, having a fish dinner for fundraiser selling plates for $8.00 Asked when roads would be completed- Asked if anyway since building around midway, connect their septic-Holt said priority on legislative agenda Lights-need to talk about options Thanked Board for working together
	Commissioner Brenda Holt, Chair, District 4  Holt said on Emergency Management have to remember State Association give grants all time-said need to be brought up Said had comments about commissioners leaving early Airport Authority-looking at addressing-need to look at what do in county Thanked NACo for appointing her With GCDC did tours and saw things going on, need to do again with Chamber and GCDC-was in Midway and was asked about putting jobs there, need to get on bus and see what going on Hinson thanked Brother Wilcox-great ideas-would like him to put together and meet as board maybe in workshop and discuss Emergency Management-look at moving them into building-maybe do workshop
Receipt and File
16.	a. Letter from FDLE b. Letter from DEO
UPCOMING MEETINGS
17.	October 18, 2016-Regular Meeting
MOTION TO ADJOURN  Adjourned at 8:29 p.m.